One front-office setup, rolled out to every location
When a group has several locations, the same gaps tend to repeat at each one: calls that ring out, requests that wait, reminders nobody sends. GardeBot designs the fix once, rolls it out to every location through your own tools and staff, then monitors and maintains it every month. After the build, keeping it working is our job, not your team's.
- One setup, every location
- Monitored and maintained monthly
- You approve every message
Where groups lose time
- Each location handling the same calls, emails and requests its own way
- Automations set up at one location and never copied to the others
- Setups that break quietly when a tool changes, with nobody assigned to watch them
We map these gaps location by location during the audit, then build one setup that fits all of them.
Who it's for
Three kinds of groups, each with its own package. The audit tells you which pieces fit your locations.
Dental groups
Missed-call text-back, appointment reminders and confirmations, and cancellation fill from your own waitlist, set up through each clinic's phone and practice software. Dental setups never include review or testimonial requests, to stay within dental advertising rules (RCDSO, ODQ). GardeBot never touches patient or clinical data.
Property managers
Maintenance requests sorted by urgency with an acknowledgement to the tenant, reply drafts your team approves for common tenant and owner questions, and a morning summary by property, the same way at every office.
Accounting firms
Shared inboxes sorted with reply drafts your team approves, document and appointment reminders, and automatic filing of what comes in, set up once and rolled out to every office.
Your data stays in your accounts.
GardeBot works inside your own accounts, which you sign in to yourself, at each location. We don't copy client, tenant or patient lists out of your systems. For dental groups, we never access clinical records, charts, treatment notes or X-rays, and patient-facing messages never include health details. Nothing reaches a client, tenant or patient until you've approved the template.
How it works
Audit → one plan → rollout → we keep it running.
Fill in the intake form
About 10 minutes, about how calls, requests and reminders work today and how many locations you have. No client, tenant or patient information.
Get your group leak audit
We map where calls and requests slip through at each location, what your current tools can already do, and give you a fixed price for each fix. The audit fee is credited toward the setup.
We build it once and roll it out
One setup, adapted to each location's phone line, inbox and schedule, through your own tools and staff. You approve every message template before anything goes live.
We monitor and maintain it
Every month we check each location's automations and fix them when a tool changes or something breaks. Reliability after the build is our job.
Group pricing
Prices in Canadian dollars, applicable taxes extra. Texting, phone-line and AI-voice usage fees are billed by those providers directly to your business. Single-location businesses: see the $249 audit on our other pages.
| Dental groups | Property management and accounting | |
|---|---|---|
| Group leak audit | $495 CAD, covering up to 5 locations, plus $75 CAD for each additional location. Credited toward the setup. | $495 CAD, covering up to 5 offices, plus $75 CAD for each additional office. Credited toward the setup. |
| Setup, first location | From $1,500 CAD | From $1,000 CAD |
| Setup, each additional location | From $600 CAD | From $400 CAD |
| Care (monitoring and maintenance) | $249 CAD / month, plus $79 CAD / month for each additional location | $249 CAD / month, plus $79 CAD / month for each additional office |
Worked example: a dental group with 3 locations
- Group leak audit: $495 CAD (3 locations is within the first 5).
- Setup: from $2,700 CAD (from $1,500 CAD for the first location + 2 additional locations at from $600 CAD each). The audit gives you the fixed price, and the $495 audit fee is credited toward it.
- Care: $249 CAD + 2 × $79 CAD = $407 CAD / month.
- Taxes extra. Texting and phone-line usage fees are billed by those providers to the group's own account.
Property management and accounting setups start at $1,000 CAD for the first office; the audit gives you a fixed price for your offices.
Frequently asked questions
What counts as a location?
Each clinic or office with its own address, phone line or front desk. If you're not sure how to count yours, tell us in the intake form and we'll confirm the audit price before you pay.
Do all locations have to use the same software?
No. We build one setup and adapt it to each location's tools through their built-in features and official integrations. If a location's tools can't do something, the audit says so.
Who keeps it working after the build?
We do. With Care, we monitor each location's automations every month and fix them when a tool changes or something breaks, so your team doesn't have to.
Do you access patient records at dental groups?
No. GardeBot never accesses clinical records, charts, treatment notes, X-rays or billing histories, and we don't copy patient lists out of your systems. Dental setups also never include review or testimonial requests.
Can you guarantee results?
No. We set up the automations and keep them running, but we can't promise how many people will reply, book or follow through. The audit shows where your gaps are so you can decide if fixing them is worth it.
Who approves what clients, tenants or patients receive?
You do. Every outgoing template is approved by you before it goes live, and you can pause any automation at any location at any time.
Find out where your locations are leaking.
Start with the group leak audit. It's credited toward the setup if you go ahead.
Prefer email? Write to hello@gardebot.com.